Capture every billable minute, see exactly where the day went, and raise invoices in a few clicks.
Trusted by professional services teams
From the first six-minute unit to a finished invoice, Posttime keeps fee earners, partners and finance on the same page.
Log time against any client or matter in seconds, with a timer, activity types and automatic unit rounding.
| Client | Activity | Duration | Value |
|---|---|---|---|
| Halliwell & Co | Drafting | 1h 12m | £240 |
| Renton Estates | Attendance | 42m | £140 |
| K. Mensah | Review | 30m | £100 |
Billable hours, recorded value and utilisation update in real time. Filter by fee earner, client, date or activity.
Draft invoices from unbilled time with VAT applied, on a recurring schedule if you want, and pushed to QuickBooks.
Clients, matters and every related party in one register, with the relationships between them recorded properly.
Live company search, registered details filled in for you, and the current directors pulled through with them.
Posttime searches your mailbox for invoice and receipt attachments and lists them for you to approve before anything is filed.
Every document filed against the client, matter or party it belongs to, shareable to the client portal and signable online.
Define your own tabs and fields on clients, parties and people, so the system holds what your firm actually tracks.
Give fee earners, supervisors and finance exactly the access they need.
Book holiday, track sickness and approve requests in the same system your team already uses, with capacity next to billable targets.
Import the statement and Posttime codes it, tracks the balance, and works out which invoices have actually been paid.
| Date | Payee | Category | Amount |
|---|---|---|---|
| 10 Jun | Halliwell & Co INV YT 2041 | INV-2041 paid | +£3,583.20 |
| 09 Jun | Companies House | Filing fees | £34.00 |
| 09 Jun | Hiscox | Insurance | £96.40 |
| 08 Jun | Sanderson Print Receipt attached | Matched | £212.75 |
| 08 Jun | Zenith Chambers | Needs coding | £780.00 |
MTD for Income Tax replaces the annual return with quarterly updates. The work is the record keeping, and that is the part Posttime already does.
Quarterly updates to HMRC, then a final declaration after the year end. Digital records are mandatory, not optional.
The same obligations, one year later. The threshold drops again to £20,000 from April 2028.
Posttime's HMRC connection is built and tested against HMRC's sandbox. It is not yet approved for live submission, so treat it as coming rather than here. What is ready today is the thing that takes the time: categorised bank data, receipts and invoices filed against the right period.
Invite fee earners, set charge-out rates and import your client list. Companies House lookup does the typing for you.
Everyone logs time from the browser, at their desk, on a client site or at home. Activity types and rates are applied automatically.
Review recorded value, approve entries and generate invoices that flow straight into QuickBooks and your spreadsheets.
A single, focused screen for logging work. Pick the client, choose the activity, and let Posttime round to your firm's units and apply the right rate every time.
| Client | Activity | Dur. | Value | Status |
|---|---|---|---|---|
| Halliwell & Co | Drafting | 1h 12m | £240 | Billable |
| Renton Estates | Attendance | 42m | £140 | Posted |
| K. Mensah | Review | 30m | £100 | Billable |
| Orbit Ltd | Research | 1h 06m | £220 | Draft |
| Halliwell & Co | 12m | £40 | Posted |
| Description | Hours | Rate | Amount |
|---|---|---|---|
| Professional services, June | 14.5 | £200 | £2,900.00 |
| Disbursements | £86.00 | ||
| VAT at 20% | £597.20 | ||
| Total due | £3,583.20 |
Posttime gathers unbilled time per client, builds a draft invoice with VAT calculated for you, and posts it to QuickBooks Online. Finance gets clean numbers; fee earners get their evenings back.
Start typing a company name and Posttime searches Companies House live. Pick the right match and the registered name, number and office address are filled in for you.
| Company | Number | Status |
|---|---|---|
| RENTON ESTATES LTD | 09823471 | Active |
| RENTON ESTATES (HOLDINGS) LTD | 11204588 | Active |
“Our fee earners actually record their time now. Recovery is up and month-end billing went from two days to an afternoon.”
“The QuickBooks export is the bit I love. No re-keying, no errors, the invoice is just there waiting to be sent.”
If yours is not here, ask us directly and we will come back the same working day.
Book a demoNo. Posttime runs entirely in the browser, so your team can record time from the office, a client site or home on any device. There is nothing to install or update.
Yes. Posttime posts draft invoices directly to QuickBooks Online and exports timesheets and reports to spreadsheets for everything else.
Any firm that bills for its time. Accountants, bookkeepers, consultants and surveyors all get on well with Posttime. If you record time and raise invoices, it is built for you.
Your data is held securely in the cloud with encryption in transit, and access controlled by role-based permissions. See our Security and data protection page for detail.
Most firms are recording time the same afternoon. Add your people and clients, set your rates, and you are away. Book a demo and we will walk you through it.
Book a free, no-obligation demo and we will show you Posttime with your own workflow in mind.